IF you are moving your office, there are ore things to consider and guard against compared to moving your residence. Your office contains many vital information which when leaked can bring about undesirable consequences. The consequences are overwhelming if care is not taken in the office move.
The right thing to do is to hire a professional moving company that is compliant with all federal and state records management laws. They can help you move your office using procedures that are secure so that risks and liabilities of a data breach are limited. But, hiring these types of movers is not really enough; you need to take your own steps to ensure that your sensitive data and your business is protected before the move.
The best thing you can do is to assign someone to oversee everything during the office relocation. You should appoint someone who has knowledge and experience in order to help with the pre-planning process, coordinate with the movers, and manage all issues that can come up during the move.
Leave behind anything that is old that you don’t need anymore. If you go through your office and find old computers, printers, phones, furniture, etc. then you can either donate them or dispose of them. A good office moving services has disposal services that can remove or dispose of all these items for you.
However, with your confidential business, customer, vendor, and employee data, you need to move safely and smartly. If you have a secure chain of custody, it will ensure that all your paper documents and files are relocated without the risk of a data breach.
With the use of industry leading chain of custody protocols, your professional moving company will make your move as efficient as possible. The process includes moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to cut the seal to only one person.
When records are already outdated and unwanted, most companies don’t care to protect the anymore. However, data breaches can happen with old records. Your business will still be at risk if these old records that contain customer data or company information falls into the wrong hands. The moving company that you will work with should own a secure record storage facility. In this process, you can reduce your risk of data breach.
IF the specialization of the company is not office moving then don’t hire that moving company. In order to secure your digital and paper files during the move, you should hire a qualified office mover with data and records management expertise.
Choose a reliable office moving company to secure your sensitive data.